Privacy Policy
Your personal information
Personal information is any information about you that identifies you or can reasonably be identified with you. It includes obvious information like your name and address, but can also include information that is potentially sensitive and private, such as date of birth, the products you buy, or email and mobile phone contacts that you would not want to share with strangers.
Because so many purchases take place over the internet, you should know that web browsers and websites including ours collect less obvious information that might identify your personal information, such as the location from which you have come to the website, the pages you have visited, and technical data, which may include your IP address, the type of device you are using to access the website, your browser, language and operating system.
Mens Wellbeing collects and stores your personal information in accordance with the Privacy Act, 1988 (Cth).
How we collect your personal information
- when you sign-up for our newsletter
- when you register for a Free Info Night, men’s group or weekend gathering
- when you become a member of the Incorporated Association
- when you visit our website
In every case, we will make it clear why we are collecting your personal information and how it will be used.
How we store your personal information
We use both paper and electronic records to store the information we need to operate Mens Wellbeing.
When paper records are used, we store these securely. When paper records are no longer needed, we will will shred them or arrange for professional document destruction.
The electronic records we use to store our information are provided by several online software suppliers. Some of these suppliers are overseas. When available, our workers use two-factor authentication to sign-in to online software services. We do not store credit card information.
How we use your personal information
We will not use or share your personal information in any way not noted in this policy or not explicitly explained at the time we collected that information from you. We will not share your personal information with any worker or volunteer who does not need the information to do their job.
To organise your participation in our events
After your participation we may use your personal information to invite you to further Mens Wellbeing activities. We may also, occasionally email you with news of activities by our partner organisations. We will never share your personal information with our partner organisations. All email from us includes the option to unsubscribe from further notices.
To communicate with you
If you sign up to one of our newsletters we will use your personal information to send you those newsletters!
To record your membership of the Association
If you become a member of the Incorporated Association your personal information is used to maintain your membership of the Association and keep you informed of the Association’s activities including notices required by law. Rule 10 of the Association requires us to keep a register of your name, residential address and membership status. Rule 10 also allows any member to apply to the Secretary to inspect this register but does not allow any member, or the Secretary, to use this register for any purpose other than membership of the Association.
To comply with the law
We may be required by law to disclose your personal information.
We may disclose your personal information if we form a reasonable belief the disclosure will prevent a serious threat to somebody’s life or health.
To optimise our website
We may record your use of our website to implement features and for technical performance and marketing analysis.
Seeing your personal information, correcting errors and making complaints
We are required by law to retain records for a certain period of time. For instance, we must retain financial records for 7 years. We must retain a record of your Association membership indefinitely.
You may see a copy of your personal information as we have it recorded.
If you discover errors in our records you can have this corrected.
You may also ask to have your personal information deleted from our records. We will be able to remove your personal information from our online systems but may not be able to remove your personal information from paper records until the retention period has passed and the paper records can be destroyed.
In all the above cases, please write to:
The Secretary
Mens Wellbeing Inc
PO Box 1474
BUDERIM QLD 4556
or
If you believe that we have breached this policy or not complied with the Privacy Act, you should first complain to us at the address above. If our response is unsatisfactory you may complain to the Information Commissioner:
Office of the Australian Information Commissioner
GPO Box 5218
SYDNEY NSW 2001
or
enquiries@oaic.gov.au
Telephone: 1300 363 992
Facsimile: (02) 9284 9666